Reviews - Reports & Analysis

The Reviews Reports & Analysis section is your platform for viewing and evaluating your setting’s reviews over time to help you identify where to concentrate your efforts to maximise the number of enquiries generated. 

You can find the Reports & Analysis section under the Reviews tab in the drop-down menu. Here, you can view how many reviews your setting has received in total and how many reviews you have replied to.

The graphs and charts enable you to identify what service users and their families/friends appreciate most about your setting, such as the facilities, staff or the care and support received.

 Review/Reply Analysis

 The Review/Reply Analysis allows you to view how many reviews your setting has received over time, and how many reviews you have replied to.

• You can view the all-time number of reviews/replies

• And view the reviews/replies by month

At the bottom of the page, you can export the data as a CSV or PDF file.

Review Rating Analysis

In this section, you can view the all-time average ratings of your setting. More importantly, at the bottom of the page, you can view a breakdown of your average rating.

The table shows how residents/service users and their families/friends have rated each of the 12 individual components of their review, such as food and drink, activities, care/support and overall standard. 

Review Score Analysis

Each setting can reach a maximum review score of 10. The Review Score Analysis section breaks down the points gained from reviews totalling your review score.

In January 2020, we made some changes to the review score calculation, including making it more weighted towards recent reviews. 

a) The 5 points available for the average rating is now based on reviews in the last 24 months (previously over all time). If your reviews in the last 24 months had a higher average rating than your reviews over all time this will have had a positive effect on your review score, and vice versa. 

b) The 5 points available for the number of positive reviews is now based on:

- 4 points are available for 10 Positive Reviews in the last 24 months (previously 5 reviews). If you have less than 10 reviews this will have a had a negative effect on your review score.

- 1 point is available for reaching a number of Positive Reviews based on 20% of the registered maximum number of service users in the last 24 months (same as before)

(for Adult Day Care Centres and Extra Care 5 Points are available for 5 Positive Reviews in the last 24 months which is the same as before) 

For more information on how the review score is calculated, click here. 

Review Source Analysis

The Review Source Analysis tells you how your setting’s reviews have been submitted, such as Postal Card, Invite to Review and Website Review.

Review Word Cloud

The Review Word Cloud shows the most used words used by reviewers, including a table with the number of occurrences.

Review Analysis CSV Export

In this section, you can choose from a range of datasets and export to a CSV for use in software such as Microsoft Excel.

Examples include All Time Average Rating, Rank in Region by Review Score and Rank in District by Review Score. 

Identifying how to improve review score and ranking

Datasets particularly useful to help you identify how to improve review score and ranking are:

• Review score
• Number of reviews published
• Rank by default
• Rank by subscription level
• Reviews published on a monthly basis
• Review score on a monthly basis

Exporting these datasets allows you to identify how your setting's review score and ranking has increased or decreased in relation to reviews published and subscription level. 

The review score is partly calculated using reviews published in the last 24 months: 

• 4 points are available for 10 Positive Reviews in the last 24 months
• 1 point is available for reaching a number of Positive Reviews based on 20% of the registered maximum number of service users in the last 24 months

If your review score has gone down, you can use the Points from Positive Reviews Published in the last 24 months to identify whether it is time to generate new reviews in order to get the maximum 5/5 points for reviews published in the last 24 months to improve your total Review Score.

For example:

Groups which have multiple settings can use the datasets to view their current performance and see where improvements can be made to benefit each individual setting’s Review Score as well as the overall Group Review Score.

Using the following datasets allows you to easily determine how many reviews you need in order to achieve the maximum score of 5/5 for number of positive reviews in the last 24 months.

• Review Score
• The number of positive reviews published in the last 24 months
• The total number of positive reviews required for maximum score
• The number of positive reviews required for maximum score

 This could look something like this:

 Using the tools of Microsoft Excel, you can add a ‘traffic light’ system to easily navigate the document:

• Highlighted green: Have achieved the requisite amount of reviews over the previous 24 months
• Highlighted orange: Are achieving some reviews would grow score by focusing on getting to the number in the column titled ‘Additional Positive Reviews Required for Max Score’
• Highlighted red: Are a little behind the rest and have a detrimental impact on review score